nt
Hours: Full time
Location: Wellington
Business Group: Archives & National Library
Branch: Partnerships & Commissions
Salary: $61,072- $76,000

Working at the Department of Internal Affairs, you'll have the opportunity to make a real difference in the live of New Zealanders.

Archives Library New Zealand sits within the Information and Knowledge Services branch, the Departments epicenter of information management, culture and heritage. Our branch is all about collecting, storing and preserving important things that are precious to New Zealand.

We are looking for a full time, permanent Leadership Support Coordinator to join our centralised coordination and business support team.

Our Coordinators play a key role in providing expert coordination support services for leaders across Archives Library New Zealand. You will manage complex scheduling and inboxes, coordinate business activities, provide secretariat support and ensure requests and approvals are tracked and delivered on time.

If you are looking for an exciting and rewarding new opportunity to support our leaders across Archives Library New Zealand and have the skills and knowledge to be able to collaborate across different teams, then this role with purpose is for you.

To be successful in this role you will need:

excellent verbal and writing skills.
experience managing and coordinating diaries, ensuring efficient scheduling of meetings, prioritising commitments appropriately and resolving potential conflicts.
experience drafting agendas, recording minutes and actions, liaising with attendees.
experience scheduling workshops, meetings, online forums, and overseeing the logistical requirements.
support the preparation of documents, briefings, and reports.
excellent interpersonal skills.
confident with Microsoft Office 365 and able to pick up new systems quickly.
assist with procurement, invoicing, and financial processing.
A team player who contributes positively to shared outcomes.

Other requirements:

Business Administration Diploma (or similar)
Minimum of 3 years’ experience in a similar role

We believe in a workplace culture that’s supportive, collaborative, and innovative.

We also believe in trying hard and having fun with Work from home options and flexible working hours. If that sounds like you, then make sure you get in touch.

Applications close: 5pm, 20 October 2025
For more information please contact: Renee.Ailao@dia.govt.nz
Job description: To review the full job description, please click here.

24:T5e9,Te Tari Taiwhenua, the Department of Internal Affairs is a recognised leader in public service. Our purpose is to serve and connect people, communities and government to build a safe, prosperous and respected nation. Our LinkedIn page enables us to connect with the people we serve, highlight our mahi and share career opportunities with the public. You can find out more about current opportunities on our career page: www.dia.govt.nz/careers We welcome feedback and ideas from our followers and will try to join these conversations where possible, however we can’t guarantee we will reply individually to every post. If you have an urgent query, please contact us directly. For general enquiries and contacts see: https://www.dia.govt.nz/Contact-Us All media enquiries must be directed to our media team on +64 27 535 8639 or media@dia.govt.nz. Comments and tagged content are monitored during business hours, from 9am to 5pm Monday through Friday. We may follow/like organisations and individuals that are relevant to our organisation. This does not imply endorsement or guaran